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Water & Utility
Management
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DTE Water-Utility
Software Applications
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Down To Earth Irrigation
and Utility
District
applications include
more than the single method of billing
customers and recording payments for an
Irrigation or Utility
business.
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Starting with the proven
core Accounting and Distribution
applications, the Financial and Inventory
control work together with the Utilities
processing to create the complete
package.
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| Water-Utility Software Accounting
Applications
Highlights: |
| The
accounting applications center around the
General Ledger, the financial statements,
and position of the utility for board
members. The different DTE applications
feed data into the General Ledger or you can
enter journal entries from a subsidiary
system - your choice. (Optional
applications can be added at any
time.) |
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The Down
To Earth General Ledger
application
provides the flexibility for
financial reporting and budget considerations
without modification from standard.
Interface with each application, reconcile
bank statements, export budget information
for manipulation, then import again for
reporting
comparisons. |
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Accounts
Payable (Optional)
records the vendor invoices
and payments, interfaced to the General
Ledger for financial reporting of expenses.
Transactions carry the specific division and
department distribution through the check
posting and for the layout of the laser
check. MICR coding on blank check stock
is available.
Note: This
application
also requires
Name/Address. |
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Payroll
(Optional)
features include specific formats for
direct deposit and DRS retirement options and
reporting. Automatic time entry transactions
are generated for salaried employees with a single
step. Calculation, tracking, and
reporting of overtime, double time, sick, and
vacation time for both salaried and hourly
employees are standard processing
features. |
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The
Cost
Center
(optional)
application can be added at
any time. Cost Center breaks out the
costs associated with doing business within
the A/P application, recorded into General
Ledger, then transferred into Cost Center for
additional reporting. and the Contact
with your customer
base. |
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Contact
Management
(optional)
enables you to build a database of questions
and answers from your customer base and
prospective business partners. Group
the subjects in 'Folders' to record multiple
lines of contact information. Setup a
tickler system for future contact.
Report on calls scheduled to make for any
given day. All wrapped together for
easy access. |
| Water-Utility Software
Billing Application
Highlights: |
| Owners
(Customers), Mortgagee, and Vendors are only
defined once and used throughout Down To
Earth. The Water Billing module denotes
the Parcel and it's relationship to the
person being billed. The accounts
receivable provide historical
invoice history. (The Billing
suite are all required
applications.) |
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Name /Address
application contains both
Vendors (for Accounts Payable) and
Owner/Customer and Mortgagee records (for
Accounts Receivable) in a single application.
This allows for complete manipulation of both
types of records at one time while keeping it
simple should a vendor be a customer,
too. |
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Accounts
Receivable
provides the means to manage
any outstanding balances from either Water
Billing or billable Work Order invoices from
the central location. Reporting, follow-up
statements, and dunning letters, etc are
available for help with delinquent
accounts. |
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The
Water
Billing
application controls
Land master records, identified by the
Parcel ID and include the legal (short)
description (Range, Township, Section and
Quarter section), Block, Lot, and Plat
numbers. In addition, the 2,400
character legal (long) description
defines the exact parcel. A given Land
master may be associated with
multiple owners, tenants or as a
condominium unit. Water Right and
Class codes are defined and associated
with each Land master Water Rights
Turnout and Gate
combination.
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| Water-Utility Operation
Application
Highlights: |
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The repair, service, and installation end of
the water or utility district business is often
forgotten. The time and inventory product
utilized by the Field offices and warehouses
should be managed well to help control
costs. It is worth the effort to manage
this end of the business,
too.
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The
Work
Order
application tracks repairs
and optionally creates invoices for service
calls. Standard data stored in the
Name/Address, Water Billing, and Inventory
masters are automatically retrieved into the
work order when created for such things as
the Land ID, Turnout/Gate, property alerts,
item availability, and
costs. |
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The technical labor,
the equipment usage, and any physical inventory
costs are tracked from the
Inventory
application. Managing the
inventory physical counts by scanning the items
stored and multiple locations makes taking a
physical inventory very
efficient. |
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Optionally the
Purchase
Order
application can supply the
means to manage the inventory being ordered
and stocked in the various locations.
Take advantage of Vendor terms and verify PO
data when entering a vendor invoice in
Accounts Payable. All part of the
circle of the software
management. |
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