Accounting Applications v7

General Ledger:

Company Maintenance, Interface options: Define each company interface transactions option as Double to create two records, one debit and one credit, for the Day or Period when summarizing accounts. Choose Single to create a summarized transaction with a single, net difference, of the total debit and credit amount for each Day or Period.

Transaction and Reference audit reports: Two reports have been added to help trace a part of a journal transaction to all of the other accounting entries that make up the entire transaction. The Transaction audit report traces all parts of an absolute part of a journal transaction through all applications by the Tag ID (Julian year and day, unique ID, and sequence number). The Reference audit report traces back an absolute part of a journal transaction to all other parts of the same transaction based on the matching Reference field value.

Accrual reversal as separate menu selection: Reversing accrual transactions is a separate menu selection, creates a reversing transaction, and writes the reversal as a journal transaction for the Operator executing the process. This transaction is then posted with other journal transactions based on the Operator’s UID code. Previous DTE versions automatically wrote the reversal directly to the data files (glchrt.ism  and glyear.ism ).

Export ability for Chart of Accounts data: The period totals carried in the Chart of Accounts file (glchrt.ism ) can be exported to a ascii (flat) with commas as delimiters for import into a spreadsheet.

Accounts Receivable:

Contact Maintenance (via Name/Address): The contact master carries specific data such as telephone, fax, and e-mail for each person of contact for the master record. Contacts, in turn, are assigned to the Customer master record.

Customer Maintenance (via Name/Address):

• New customer designation: In addition to the current customer types ’Balance Forward' and 'Open Item,' 'Retail' is now an option.
  
• Credit card processing: Credit card information is carried in the customer master enabling customers to pay for items via credit cards.

Company Maintenance:

• Printing a deposit slip as part of Cash receipts entry to accompany the receipts deposit .
  
• The Transaction (invoice) proof list can be printed in order as entered or by reference (invoice number).
  
• For customers designated as Retail type, a more detailed transaction file can be kept for printing on statements.
  
• Invoices and statements can have a designated printer assigned and avoid the printer selection menu.

A/R Commissions detail: To include the detail commissions file (arcoms.ism) when posting transactions. The detail commissions file provides the data for the Compute Sales Commissions and Set Commissions Paid reports. The Commissions report does not require the detail file.

Deposit report: A separate deposit listing can be generated by date. Select "Print deposits" from the Transaction menu column to include a detail record of each customer payment and if applicable, the invoice it was applied against.

Cash flow forecast report: The Cash Flow Forecast report prints a forecast of expected cash received in based on past history. The report calculates the cash expected in over the next four months from the starting date and either prints in a summarized or detailed version, by day or by week.

Compute/Report commissions: This process computes what the commission is based on the detailed commission file (arcoms.ism) and the sales representative’s code and reports accordingly.

Purge Commissions paid and Purge deposits: Two new purges are added to allow for the new Commissions Detail and Deposits data files. both purges allow the options to archive deleted records.

Recompute recurring taxes: When tax codes change parameters, recurring invoices can be automatically re-calculated for the new tax code percentages via "Recompute recurring taxes" in the Miscellaneous menu column.

Accounts Payable:

Contact Maintenance (via Name/Address):  The contact master carries specific data such as telephone, fax, and e-mail for each person of contact for the master record. Contacts, in turn, are assigned to the Vendor master record.

Company Maintenance:  Define and control each company option via DTE Controls menu. Please refer to the application documentation for complete details.

• Voucher number: You now have access to the next voucher number to be assigned.
   
• (Blank) Laser checks: Added the ability to print checks using blank single sheet paper. Routing and Transit numbers are printed with the check itself.
  
• Check printer: Define your check printer to avoid the printer choice selection window. A value of blank requests the check printer at the time of printing.
  
• Always take Discounts: Option to take discounts from vendors even if the terms code discount date has expired. 

Automatic Void check entry:  A void check transaction can be automatically be created for checks printed (or entered as prepaid or manual) within DTE Accounts Payable application. Select "Enter void checks" from the Transaction menu column followed by a valid check number. The transaction is automatically created as if you had entered it via the "Enter invoices" selection as a transaction type 9. Instead, if you prefer, you can still enter the void as in previous versions as manual accounting.

Print lineup checks:  Alignment checks are printed from a separate Checks menu selection for printers requiring adjustment for spacing.

A/P to G/L distribution report criteria:  Added report criteria options for Starting/ending division, Starting/ending department, and options for detail or totals.

Balancing report:  A Balancing report is available to recreate the open transaction totals as of a specified date and allow the ability to balance the Accounts Payable open invoices tot he General Ledger Accounts Payable account balance.

Purge check distributions:  This new purge (Miscellaneous menu column) provides the ability to purge check distributions that will never become void checks. The purge compares the check number against the Check reconciliation file (in General Ledger). If the check does not exist in the check reconciliation file it is considered cleared and balanced and will purge from the distribution file. There is no archive option for this purge.

Process 1099-DIV and 1042-S government reporting: Provide means to report miscellaneous income for 1099-DIV (dividends) and 1042-S (foreign income) as needed for accounting purposes.

(Blank) Laser checks:  Added the ability to print checks using blank single sheet check stock paper.  Routing and Transit numbers are printed with the check itself. This option requires custom programming to implement

Check printer: Define your check printer to avoid the printer choice selection window.  A value of blank requests the check printer at the time of printing.

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