Down To Earth - FAQ

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 Calendar Year End

What do I do in Down To Earth for the Calendar year end? Which applications need my attention? 

The calendar year end allows options for each company depending on their internal procedures and requirements. Government reporting is absolute, of course, but the method of reporting can be different for each business.

Options for editing, controlling the minimum amount reported and test printing government reporting is all done from the Miscellaneous menu column. DTE Offers both the Standard MISC form, the DIV form for financial institutions, and the 1042-S Foreign Person's reported income.

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Payroll

As the most involved year end process within Down To Earth, Payroll requires several steps and precise timing on the End of year closing but offers complete flexibility in employee and tax reporting.  Before the first Payroll of the new year, you must follow these steps, in order: 

Step 1: Though not required, it is strongly suggested to print an Employee master listing for reference and the status at the point in time.

Step 2: "Close year" from the Miscellaneous menu to clear YTD deduction fields (ascending only)  in the employee master.  (Note for D2E versions prior to 3.3, all balances were cleared and you must re-enter any declining deduction code balances in the employee master.)

Step 3: Change your Federal and State tax tables for the new year's rate and optionally limit changes (see note below).  This must be done prior to your first Payroll of the new year.

Step 5: At any time after your last payroll, print reports and W-2's from the history file. Optionally you can also submit your data to the Social Security Administration (SSA) electronically.

NOTE: Federal and State reporting each calculate the taxable wage limits based on the  current   tax table ceilings and limits. Therefore, ceilings and limits should not be changed permanently until after tax reporting is complete. If you need to change these limits for the first payroll, be sure to change them back when printing the previous year's reports.

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 Inventory

To perform an accurate and efficient physical count, follow the menu selections as listed in the Physical menu column, choosing either to print count tags or  a worksheet, then capture the quantities. The only time Customer Sales, Inventory transaction, or Purchase Order processing (posting) should be held up is during the time it takes to 

1. print the tags/worksheet
2. capture quantities and,
3. count the items

NOTE: Data entry can continue but posting during the physical count can cause incorrect on-hand quantities.

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