Distribution Applications v7

Overview:  Each item master with like information (first window) is entered only once. Each valid location is then defined for that item. The price, cost, quantity, reorder, bin, serial/lot/kit, and sales data kept by location within the main master.

Company Maintenance: Define and control each company option via DTE Controls menu. Please refer to the distribution application documentation for complete details.

• Single step transaction transfer: Defining Yes reduces inventory in once location and increases it in another with a single transfer transaction. Double step (No to Single step) can be defined if the items are in transit for a long time. In this case, you must enter both the transfer transaction and the receipt of goods transaction. 
  
• Item ID fill character: allows flexibility for numeric item IDs. You define what character value is used to left fill a numeric ID. For example, zero (0), blank, or another character.
  
•  Freight addr type: This option is associated with the Purchase Order application, Freight added to cost Company Maintenance option. If you are including the cost of the freight to the calculated item cost, you must identify if the amount to be added is a percent of the item cost or a dollar amount. Both the percentage or dollar amount are carried in the item master.
   
• Cascade standard cost for multiple locations: Identifies if all location’s standard costs are changed when a standard cost is changed for an item in one location.
  
• Physical count entry required: Choose to require all counts, including zero counts to be entered or choose to assume no count entered is equal to zero for the post.
  
• Physical count transactions optionally updated as a record for each item in the Inventory transaction history file.
   
• Serial/Lot quantity verification for item maintenance: Determine if the number of serial numbers defined for an item should be verified, if the quantity must match exactly or if it can be equal to or less than the on-hand quantity.

Item Picture: (For Windows® distributions only) Each item can be assigned a .bmp, .gif, or .jpg format image file for reference within the item master and inquiry.

Upload costs:  Upload Average, Last, or Standard item costs direct from a flat ascii file for distribution into your item by location code.

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Shortcuts:  Many new shortcuts have been added to the standard and counter orders entry routine.  Please refer to the Sales Order Entry User’s manual for complete details.

Company Maintenance: Define and control each company option via DTE Controls menu. Please refer to the application documentation for complete details.

• Automatically print Sales Orders for partial back order.
   
• Define each company’s default code values for Location and Ship via.
    
• Extended description options:  You can choose to print the extended description on picking lists or invoices from the item master (I), as entered from the order line file (O) or not to print at all (N).
    
• Thank you letters:  Define the number of days since the customer master was created to determine if a Thank You letter should print.     

Scanners:  For custom sales orders (with bar coding), a new feature in Down To Earth is the option to scan the order bar code, then the item UPC number for setting orders as shipped.  (Scanner support is also available for Physical count entry.

Copy an order:  When creating a new order, choose Copy  shortcut to create it from an open or shipped order to use as a template for a new customer order.

Serial/Lot number processing:  Serial numbers are associated with and controlled by specific Bin locations.  There are also several new DTE Control variables within Inventory and Order Entry that control options for serial/lot processing, verification, and quantity control.

New item inquiry during order entry:  While in the line item entry window, you can not inquire on the History of the item and the customer’s past purchases.

Re-print invoices:  You can re-create an invoice and send to your customer if the original is unavailable.

Set items as shipped/unshipped:  Several options are available for setting items as shipped.  In addition to setting items shipped by the order, you can set a single item as shipped, all picked orders as shipped, or reset shipped orders if set in error.

Automatically fill back orders:  Either a report or process to automatically fill back orders by item ID or Location.

Reset allocated quantities:  A new function that recalculates and resets the Allocated quantity in the item master based on the open customer orders on file.

Reports:  Many new reports are available to help you manage your sales and inventory more efficiently. Some examples are: 1) Items not purchased since a particular date for a Salesrep and/or Location code: 2) Margin history report to compare the cost and price of an item sold with the dollar and percent of margin; and 3) Royalties calculation and report for Royalty pay backs.

Company Maintenance: Define and control each company option via DTE Controls menu. Please refer to the application documentation for complete details.

• Purchase Order receivings: Receivings can be defined as one-step - go directly into the warehouse stocking them or two-step - remains in transit to another warehouse (at dock) after you receive them in.  Two-step receivings therefore require an additional step of identifying when they are received from the Dock into the warehouse.
  
• Freight:  Choose to add freight charges to the cost of an item being updated.
   
• Defaults:  You defined which Buyer, Location, Ship via, and Terms code to use as the default value when entering a PO.
   
• Define the receivings date:  Define if the receivings date or the current system date should be used when posting receivings. 
  
• Kits:  Choose to print kit components on the PO or simply the kit name.
   
• Barcode printing:  Optionally create a file utilized  with BarTender Bar code label printing.
      
• Reset On Order quantities:  A new function that recalculates and resets the On Order quantity in the item master based on the open POs on file.   

Copy PO from Open or Previous Received order: A new option was introduced to allow you to recreate a new PO from an existing PO.  You can choose to copy from either an open or previously received/closed order as a template or to use as a blanket order.

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