Down To Earth - FAQ

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 Purchase Order Entry

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How can I insure accurate vendor pricing when I issue a PO?

The most current vendor price (your cost) is tracked within the Vendor Tab of each item in your inventory.  So that when you create a PO, the vendor pricing is automatically established based on that item & vendor combo.  Same item, different vendor, different costs.  But you can always manually override the value during entry.

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How do I create a Blanket PO? What if the original PO was from a long time ago?

 When you are adding a new PO, there is a Copy shortcut enabled that automatically creates a PO based on a previously entered PO. In addition, you can use the (date) Required by field within each line for scheduled shipments due to you.

The original PO can either be an Open PO or one that was fully received from the PO history file. So even if it was from several years ago, it can be used as a template.

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I have one vendor I need to keep an eye on -- he has a history of billing me more that he should on his invoice.  How can I flag him for "Special Attention?"

You can add tight controls for a specific vendor by defining the PO required field as Yes within the Vendor Tab of the Name/Address record.  Then when the A/P Invoice is entered, the PO  lines, received quantities, amounts, freight agreements etc, must match or the A/P invoice is placed on “  Hold.  ”

For a complete list of all required matches and details of this feature, please refer to Appendix A of the Purchase Order User's Reference manual.

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Can Down To Earth track receivings into a main warehouse then transferred to a local warehouse?

Yes.  This is referred to as "Two-Step Receivings."  It is as simple as defining the RECVGSTYPE Control to be 2-step.  The initial receiving is considered "At dock" first, then "On hand." 

Note:  The receivings type must be the same within a DTE Company.  Should you decide to change type, make sure all current receivings are completed and posted prior to changing.

Can I use a scanner to receive goods into the warehouse?

Yes.    Actually, the DTE receivings are designed for a scanner but do allow keyboard input.  Scan the PO, Scan the line, input the quantity received and your done.  You'll need to do a little bar code/UPC setup first then you're on your way.

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Refer to the Purchase Order User's Reference manual for more information.  Additional assistance is also available from our Technical Support department.