 Purchase Order
Entry
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How can I insure
accurate vendor pricing when I
issue a
PO?
The
most current vendor price (your cost)
is tracked within the Vendor Tab of
each item in your inventory. So
that when you create a PO, the vendor
pricing is automatically established
based on that item & vendor
combo. Same item, different
vendor, different costs. But you
can always manually override the value
during
entry.
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How do I create a
Blanket PO? What if the
original PO was from a long time
ago?
When you are adding a new PO,
there is a
Copy shortcut
enabled that automatically creates a PO
based on a previously entered PO. In
addition, you can use the (date)
Required by field
within each line for scheduled
shipments due to you.
The original PO can either be an
Open PO or one that was fully received
from the PO history file. So even if it
was from several years ago, it can be
used as a template.
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I have one vendor
I need to keep an eye on -- he
has a history of billing me more
that he should on his
invoice. How can I flag him
for "Special
Attention?"
You can add
tight controls for a specific
vendor by defining the PO
required field as
Yes within the
Vendor Tab of the Name/Address
record. Then when the A/P
Invoice is entered, the PO
lines, received quantities, amounts,
freight agreements etc, must match or
the A/P invoice is placed on
“
Hold.
”
For
a complete list of all required matches
and details of this feature, please
refer to Appendix
A of the
Purchase Order User's Reference
manual.
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Can Down To
Earth track receivings into a
main warehouse then transferred
to a local
warehouse?
Yes.
This is referred to as "Two-Step
Receivings." It is as simple as
defining the RECVGSTYPE Control to be
2-step. The initial receiving is
considered "At dock" first, then "On
hand."
Note: The
receivings type must be the same within
a DTE Company. Should you decide
to change type, make sure all current
receivings are completed and posted
prior to
changing.
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Can I use a scanner
to receive goods into the
warehouse?
Yes.
Actually,
the DTE receivings are designed
for a scanner but do allow
keyboard input. Scan the
PO, Scan the line, input the
quantity received and your
done. You'll need to do a
little bar code/UPC setup first
then you're on your
way.
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