Volume 15, Issue 4 December 2011

The Down To Earth Software Information Newsletter

3018 Knollwood Drive, Cameron Park, CA 95682 www.datvsn.com

In This Issue... DTE Solutions Home

Helpful Hints - Reporting information, YOUR way
IRS Info - Find out what you need to know
FUGT - Search features and tools by Google®
2011 Year End - Calendar and Fiscal Year End
DTE Solutions Information -Find our Web-sites,Find Information, Find Us, and our 2012 Holiday Calendar!

Helpful Hints

Reporting
DTE Information
YOUR way

Any Down To Earth report has the option of printing to a Printer, the Screen, a File, or to Queue. But there are more choices you may not know about. Forms, faxes, and internet options are the most frequently asked questions when it comes to DTE printing.

Link to our FAQ page and find more about E-mail & Faxing reports, ASCII fixed length files, checks and MICR codes, Queued report options, and Printer Setup.

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IRS Info

Find out what you need to know

You can find detailed information on most common IRS and SSA forms for the current reporting year, all in one place:

http://www.irs.gov/formspubs/

Just click on the most popular links listed or Search for any form not shown. But to make your life even easier, see the direct links you'll need. >>>>>

W2 paper: Although the form has changed slightly from 2010, it does not require any DTE program changes.

Form Sample: www.irs.gov/pub/irs-pdf/fw2.pdf

Form Instructions: www.irs.gov/pub/irs-pdf/iw2w3.pdf

W2 Electronic: There are changes to the 2011 format for electronic filing. Contact DTE Support to find out more information and arrange for an update to this program.

Info: www.socialsecurity.gov/employer/efw/11efw2.pdf

W2 Electronic file verification software: The new 2011 AccuWage verification program is now available. There are two types of programs but the first one listed (Java) will soon be the only one available.

Download: www.socialsecurity.gov/employer/accuwage/

1099-MISC: This form has not changed from 2010.

Form & Instructions: www.irs.gov/pub/irs-pdf/f1099msc.pdf

1099-DIV: New changes are required for 2011 1099-DIV reporting. Contact DTE Support to arrange an update.

Form & Instructions: www.irs.gov/pub/irs-pdf/f1099div.pdf

1042-S: This form has not changed from 2010.

Form & Instructions: www.irs.gov/pub/irs-pdf/f1042s.pdf

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F requently

U sed

G eek

T erms

Search Tools

Find answers quickly with
G oo gl e®
Special Features & Tools

With the internet expanding at such an astounding pace, it’s hard to find exactly what you want when searching. Try searching for “stock quote” and get
358,000,000 hits to pick from – that'll take a while!

But it has also become a tool almost every business can benefit from. That’s why Google® has added some special features and reference tools to help you find information you need and fast. Try a Google ® Search for…

Stock Quote – Enter the stock symbol as the search criteria. Try it with CSCO (Cisco Systems) to get daily activity and information then link to even more details.

Calculator – Entering the right symbols is the key but if you don’t have a handy dandy scientific calculator, use The Net. For example, enter
3*9+(sqrt 9)^3=

(3 times 9 plus the square root of 9 to the power of 3 equals)

to get your answer… 54.

Convert units of measure – Convert between many different units of measurement such as height, weight, and volume. Use the format “___ in ___,” such as10.5 cups in liters, to display 2.48417648 as the answer at the top of the results page.

Track your package - Track packages by typing the tracking number for your UPS, Fedex or USPS package. The right shipping company and tracking information displays for you, instantly.

Synonym Search – Add a tilde ( ~ ) before a search word to include synonyms of that same word in your search results.

Currency Conversion – Use the format of quantity then currency from, currency to such as 150eur usd (Euros to Dollars) or 150usd gbp (Dollars to British pounds).

Time Zones – Find out the time in any city around the world by entering “Time:” then the city. Need to contact someone overseas? Time: London or Time: New Delhi helps you to decide the best time to call.

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2011
Year End

Year End is a busy time. Here's some reminders for what needs to be done in Down To Earth

For information on many procedures in Down To Earth, visit our
Technical Support
web-site, anytime.

Calendar (DTE v7):

Not much to do – Most DTE v7.0 applications require very little processing at calendar year end. There is no nothing to do for A/P except for printing any 1099/1042 forms. And nothing in Inventory (but most businesses do a physical count), or A/R.

Except in Payroll – There are still some Year-to-date values to clear in the Employee master that require you to select “Close year” from the Miscellaneous menu after your final Payroll for the year. Be sure to change your tax tables before your first 2012 Payroll, if changes are required.

When ready, print W2 forms and generate the MMREF-1 file for electronic submission. More info can be found at:

www.datvsn.com/d2esupport/Calendar-Year-End.html#PR

Fiscal (DTE v7):

New Year – As the fiscal year end approaches, create a chart of accounts and accounting periods for the new year via “Close/Open year.” ( Select Neither for Function.) This allows other applications to process in the new year even when G/L isn’t quite ready to close. For more complete list of Fiscal Year End procedures, visit:
www.datvsn.com/d2esupport/Fiscal-Year-End.html

Physical Count (DTE v7):

Procedure order is critical: To perform an accurate and efficient physical count, follow the menu selections as listed in the Physical menu column, choosing either to print count tags OR a worksheet, then freeze/capture the quantities.

After the actual count is complete, you can resume data entry while it’s entered into DTE. For more detailed information and instructions, visit:

www.datvsn.com/d2esupport/Physical-Inventory-counts.html

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Find our websites
Find information
Find us