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The Down To Earth Software Information Newsletter
3018 Knollwood Drive, Cameron Park, CA
95682 www.datvsn.com
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Helpful Hints
Spring
Cleaning
DTE
reports
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If you queue any DTE reports or don’t have your “/QDEL” printer switch set, the
RPT directory can build up a long list of report files. Most of these reports are no longer needed and just taking up
space. Here’s what you can do to clean
up:
The first step is to
clear the DTE print queue …
~
DTE
v3.5 ~ You can clear your
DTE queued reports all at one time via System Manager
†
Files
menu column
†
Clear
print queue menu selection. There are no filters,
however, so make sure all the Operators have printed the reports they need
to.
~ DTE
v7
~ Using the same System
Manager
†
Files
menu column
†
Clear
print queue menu selection, you can opt to clear reports for a single or all companies, (Operator)
Unique IDs, and through a specific report date.
Once you’ve
cleared the queue, you may still have report files in the RPT directory to manually
delete. These files were left on your system by
that missing “/QDEL” printer definition switch in DTE. The report files can only be deleted from the operating system level and may
require special system permissions.
For the
future, you should add the /QDEL to your Printer definition, Device field for all spooled
printers. DTE generates a report file on your hard
drive prior to sending the job to the system queue/spooled printer.
Adding the /QDEL to your device deletes the file after the printer is
complete:
/QNAME=laser/QDEL
/QNUM=3/QDEL
To learn
more about your printing options and settings within DTE, visit FAQ
† Printer setup.
www.datvsn.com/d2esupport/Printer-Setup.html
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Fiscal
Year
End
The calendar year is over,
1099’s and W2’s are sent,
and inventory is counted.
It’s time to think about your Fiscal year end.
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Just before year end – Create your chart of accounts and accounting
periods for the new fiscal year to allow other applications to continue in the new year. Within
General Ledger, Miscellaneous menu column
† Close/Open year
Function is Neither,
Copy chart – Yes,
Bring balances forward –
No, and <Enter> through Retained earnings field
Note – The new periods are based on the previous
periods. Since 2008 was a leap year, remember
to adjust the February period back to include only 28 days!
Ready to Close – Even if
adjustments come later, that’s OK. You can re-open
the old year when that happens. Remember, all
periods must be closed and anyAccrual
type journals reversed for the last period before the
year can close. This time, choose
Yes, Copy
chart AND
Yes, Bring
balances forward.
One
last thing after closing – Change the Current fiscal year Control (CURFISCALYR) to the new year via
the Company Maintenance menu selection.
Three months later… – The
auditor’s adjustments are ready. Open the year,
open the last period, enter and post your adjustments, close the last period again, close the year,
and bring balances forward again. You’re
done!
Optional
Budgets –
Set up budgets based on existing budgets or account balances via Miscellaneous
Menu
†
Create
budgets. You can opt to inflate up or down, by
dollars or percentage and/or consider values or averages.
Setup individual accounts with an annual
value split between periods or enter individual period values (or both) via Maintenance
Menu
†
Budgets.
Create up to nine revisions and analyze the values with the Budgets report. Or compare budgets
within the financial statements by defining the print position of any of the budget amounts,
variances, percents or dollars.
www.datvsn.com/d2esupport/General-Ledger.html
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F
requently
U
sed
G
eek
T
erms
You don't
know what a
CAPTCHA
is?
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You’ve probably
seen one and if you’ve submitted an online form, most likely even used one.
A
CAPTCHA is just a tool… an online tool many websites are using to try and
cut down on spam produced from automatic submitters. Only humans can decipher a
CAPTCHA. (Visually impaired humans are sometimes unable to correctly submit the answer
so many sites offer an audio alternative, too.)
Spammers send “web-bots” to search the internet for e-mail addresses they can use to send junk mail
(spam). Why? Because they can. Web-site forms are a great resource for automatic submissions. By
inserting a CAPTCHA into the web form (see below for a sample), it helps make sure that a person is
filling out the form, not a web-bot.
Loosely translated, the acronym was coined
around the turn of the century as “Completely Automated
Public Turing test to tell Computers and
Humans Apart.” As early as 1997, primitive concepts were applied
by displaying an array of pictures and asking the user to choose a certain image. More
current web-sites use a letter/number combination image.
So if you’re required to solve a puzzle before submitting an online order or form, don’t be
concerned. The company you’re doing online business with is just trying to determine if you are a
friend or foe!
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W
eird and
W
hacky
Occasionally some weird and whacky situations pop up,
even in Down To Earth.
Here, you'll find a few strange ones encountered by
our support team along with their solutions...
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When I print using my API function, the report file appears on my Desktop as an icon instead of
printing on the printer.
Various versions of MS Windows®
require that you specify the "Start in:" folder within your desktop icon. If no
folder is defined, some temporary files like API print files, are placed on your Desktop as the
default location. To resolve, Right click on the DTE icon, choose “Properties,” and enter the path
and folder of the DTE executable. For example, "C:\Program Files\dtev70\exe" as the folder
name.
I’m printing checks to my new HP LaserJet 1012 printer but all that prints are the words
"Unsupported Personality," no checks.
HP 1000 series of printers are called "host based" printers.
They do support GUI interface but do not accept PCL or ascii text instructions from your PC.
Windows software and DTE for Windows API function send GUI printer instructions. Printing direct to
a host-based printer from within DTE send ascii instructions. Therefore checks, statements,
invoices, and reports requiring special escape coding will not print to this type of
printer.
The message, "Record has been changed by someone else, process aborted" is displayed when I try to
update a record.
This usually happens when the same UID code has updated the record from a different session or
PC.
The same operator might be logged into DTE from two different terminals or two sessions on the same
work station. The easiest method to resolve this is to have the operator in question log out of all
sessions of DTE. Then have one operator return to update the record as needed.
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Simplify
Your Mouse Clicks for
Internet Linking
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Tired of all that double clicking? Simplify mouse clicks by changing the
Double-click to a Single-click with a single My Computer setting.
The standard Windows setting within My Computer
†
Tools
†
Folder Options
†
General Tab is “Double-click to open an item, (single click to select).”
Change this setting to “Single click to open an item
(point to select)” to simply hover over the name to select and only click once to execute the
link.
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DTE Technical
Support: 7:00am – 5:00pm
PST
support@datvsn.com
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