Down To Earth Business Software - Software Accounting Solutions for Todays Business

Down To Earth Software Solutions for Today's Business

Irrigation and Utility District Accounting

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Feature Highlights
Special features our customers depend on

Profiles:

Bokan Brothers
Customizing DTE for Auto Engine replacements

TechFORCE
Technical Service for a technical era

Tri-State Livestock Credit Corporation
For Ranchers, Farmers, & Agribusiness

American Thermoplastics
Custom binders and loose-leaf business products

Summit Treestands, LLC
Hunting tree stands and supplies

Current release:

DTE Accounting & Distribution
v7.0

Water Management
v7.0

Down To Earth Irrigation and Utility District applications include more than the single method of billing customers and recording payments for an Irrigation and Utility business. The Financial reporting of General Ledger, the Accounts Payable management, and Payroll processing all work together with the Utilities processing to create the complete package.

Accounting Applications:
	Accounts Payable records the vendor invoices and payments that eventually are interfaced to the General Ledger for financial reporting of expenses. Modifications to the standard A/P were made to carry the specific division and department distribution through the check posting and for the layout of the laser check.
	Payroll modifications included specific formats for direct deposit and DRS retirement options and reporting.
	The standard Down To Earth v7 General Ledger application provides the flexibility for financial reporting needs without modification, interfacing with each application to provide the complete financial picture.
	Optionally, the Cost Center and Contact Management applications can be added at any time to break out the costs associated with doing business and the Contact with your customer base.

Water Billing Applications:
	Name /Address application contains both Vendors (for Accounts Payable) and Owner/Customer and Mortgagee records (for Accounts Receivable) in a single application. This allows for complete manipulation of both types of records at one time while keeping it simple should a vendor be a customer, too.
	Accounts Receivable provides the means to manage any outstanding balances from either Water Billing or billable Work Order invoices from the central location. Follow-up statements, letters, etc are available for help on delinquent accounts.
	The Water Billing application controls Land master records, identified by the Parcel ID and include the legal (short) description (Range, Township, Section and Quarter section), Block, Lot, and Plat numbers, as well as a 2,400 character legal (long) description. A given Land master is associated with multiple owners and contains detailed information to determine what the water billing should be. Water Right and Class codes are defined and associated with each Land master Water Rights Turnout and Gate combination. Other features of the Water Billing application include: * Flexibility - Modify Land information for a range of parcels when boundaries change * Segregation of parcel(s) as a entry, proof, and post routine. Segregation optionally includes disbursing outstanding amounts owed * Generate Domestic & Assessment billings Monthly, Bi-Monthly, Quarterly, Semi-Annual, or Annual and include bar codes for scanning payment stubs when due * For group billing such as Condo associations, you can Consolidate billings * Electronic billing and upload of Mortgage company or Tax Service payments received for multiple parcels within a lending institution * Process various types of adjustments such as over/under payments, NSF, and invoice re-bills * Scan invoice stub for efficient entry to minimize key strokes by using the Cash receipts barcode feature * Manage water usage - Lateral canal, water flow, and meter management are all part of this unique package * Hand held/Pocket PCs are utilized for bar codes identifiers reading domestic and lateral meters as a quick scan, enter, and upload process * Extensive inquiries are available for the convenience of Customer Service with a look up by name, parcel, or invoice number * Name and Land information is made available with numerous export and import routines as well as extensive reporting * ODBC Interface provides the engineering department with GIS systems for access to data instantly and custom reports with such third party software as Crystal Reports® * Complete History by parcel, regardless of the owner history with an in-depth detail or compact summary reports of invoice billing and payment history

Operations Applications:
	The Work Order application tracks repairs and optionally creates invoices for service calls. Customer Service Representatives enter caller information and verify the standard data associated with the reported issue then print a work order direct to the field shop. Standard data stored in the Name/Address, Water Billing, and Inventory masters are automatically retrieved into the work order when created for such things as the Land ID, Turnout/Gate, property alerts, item availability, and costs
	The technical labor, the equipment usage, and any physical inventory costs are tracked from the Inventory application. Managing the inventory counts by scanning the items stored and multiple locations makes taking a physical inventory very efficient.
	Optionally the Purchase Order application can supply the means to manage the inventory being ordered and stocked in the various locations.